Guide for Participants

For more information specific to Delegates, EDs and Staff

Last Updated On - September 24, 2018

REGISTRATION

Badge Pick-up

The 2018 Annual Meetings official registration badges can be picked up at the Nusa Dua Beach Hotel. The registration site is outside the security perimeter and you are not required to display a badge to access this area.

Badges

All persons must display their Annual Meetings photo identification badges to board the shuttle buses or enter through the perimeter checkpoints. It is not advisable, however, to wear identification badges in public outside the perimeter, especially if there are demonstrators nearby.

​Registration

Registration for the 2018 Annual Meetings is now open for all categories.

Attendance to the International Monetary Fund (IMF) and World Bank Group (WBG) Annual Meetings is by invitation only. All participants must be accredited in advance of the Meetings. To facilitate accreditation and registration, the participants are divided into different categories, described below. Please determine your registration category and submit your registration request accordingly.

Participants are strongly encouraged to register as soon as possible to avoid delays.

Register Here

Registration Desks

Location: Keraton Room, Nusa Dua Beach Hotel

Time: October 8 - 14, 8:00AM - 5:30PM

Must bring registration confirmation letter

Official shuttles available to registration site

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VISAS

The Government of Indonesia will facilitate the entry to Indonesia for the accredited participants, through the following three visa categories:

All participants must be registered and accredited by the Meeting Team Secretariat (MTS) for the 2018 Annual Meetings of the International Monetary Fund and the World Bank Group (AM 2018) and provide a copy of their Annual Meetings Registration Confirmation Letter. Participants are required to possess a valid passport with an expiration date at least 6 months after the date of entry into the territory of Indonesia. The passport must contain at least two blank visa pages. The “amendment” and “endorsement” pages at the back of the passport do not generally count as blank pages and cannot be used for the visa, nor the entry stamp.

The detailed instructions for the three visa or entry categories are as follows:

1. Visa-free Entry

This type of entry is applicable for participants (except Press and CSO categories) from the 169 Visa-Free Entry Countries. It allows participants to be exempted from the visa requirements to enter the territory of Indonesia for a visit of up to 30 days, not extendable. Participants from Visa-Free Entry Countries do not require a visa and there is no associated fee. Participants need to bring: (i) passport; (ii) outbound ticket/ticket to continue traveling to another country. If Participants wish to stay longer than 30 days, they must apply for Visa on Arrival (VOA). Visa-Free Entry Countries and Immigration Check Points.

2. Visa on Arrival (VOA)

This type of visa is applicable for participants (except CSO, Press and Media categories) from the 68 VOA Countries. It allows participants to obtain a visa at Immigration Check Points in Indonesia, and stay up to 30 days from the date of arrival. The visa/stay permit can be renewed one time for another 30 days by applying for a renewal at a Local Immigration Office in Jakarta and Bali. Participants need to bring: (i) passport; (ii) outbound ticket/ticket to continue traveling to another country. Accredited participants are exempted from the VOA fee by showing their Annual Meetings Registration Confirmation Letter. Renewal will be charged Rp355.000, have to be submitted no later than 14 days before and no later than one working day before the period of stay permit expires. Visa On Arrival Countries, Immigration Check Points, and Local Immigration Office.

 

3. Conditional Visa on Arrival (Conditional VOA)

The Government of Indonesia will facilitate the entry to Indonesia for accredited Annual Meetings participants through the Conditional Visa on Arrival (VOA) procedure. This type of visa is applicable for accredited participants who ARE NOT included in the 169 Visa-Free Countries and 68 VOA Countries, and for accredited Press and CSO registrants.

To apply for the Conditional VOA, accredited participants must get approval from the Directorate General of Immigration by submitting the application before October the 1st of 2018.

The requirements for the Conditional VOA as follow:
a. Annual Meetings Registration Confirmation Letter from MTS.
b. Bio data page and validity date of the passport. 

4. List of Immigration Offices in Bali and Jakarta

For additional visa inquiries, please contact am_2018-visa@kemenkeu.go.id\

Note: For information about Diplomatic and Service Visa, please download this infographic.

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VENUES

The  2018 Annual Meetings will take place in and around the Nusa Dua complex in Bali, Indonesia from Monday, October 8, through Sunday, October 14. The Meetings Campus is comprised of several buildings. The distance between each venue is a 5-10 minute walk. Meetings venues will include:

Name of Venue Venue Will House Services Available

Nusa Dua Beach Hotel

Registration

ATM
Café and Restaurant
Health Services
Information Desk
Tourism Desk

Bali Nusa Dua Convention Center (BNDCC)

Annual Meetings Plenary Session
International Monetary and Financial Committee (IMFC)
Development Committee (DC)
Meetings and Seminars
Host Government Hospitality Activities

ATM
Business Centers
Café and Restaurant
Health Services
Information Desk
Networking Lounge
Transportation Desk

Bali International Convention Center (BICC)

Meeetings and Seminars
CSO Center
Press Center

Business Centers
Café and Restaurant
Health Services
Information Desk
Networking Lounge
Publications Desk
Transportation Desk

Westin Resort Nusa Dua

Delegation Offices
Executive Directors' Offices
WBG and IMF Management and Staff Offices
Host Government Hospitality Activities

ATM
Banking
Bookstore
Business Centers
Café and Restaurant
Courier Services
Finance Office & Credentials
Health Services
Information Desk
Networking Lounge
Print Shop
Services Center
Transportation Desk

The Laguna Hotel & Resort

Select Meetings

ATM
Health Services

Bali Nusa Dua Hotel

Offices

ATM
Business Centers
Restaurant

Grand Whiz Hotel

Offices

Restaurant

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SECURITY

Perimeter

A security perimeter will be established around the Annual Meetings venues in Nusa Dua. Only registered participants with Annual Meetings ID badges will be able to enter the security checkpoints and individuals and their belongings may be subject to security screening. Participants are strongly advised to allow adequate time for this process. 

Access

An Annual Meetings ID badge is required for access inside the security perimeter and entry into all meetings venues. Some meetings and events may have additional access restrictions. Participants will be notified in advance of any special requirements.

General Safety

  • ​SECURITY TIPS
  •  • In an emergency, the buildings may be evacuated or you may be told to remain indoors until the situation has been resolved. In either instance, you will be notified by public address announcement, messages on digital signage/video monitors, or by security personnel.
  •  • Visibly display your Meetings ID badge at all times inside the venues. Keep your ID badge in a secure place when outside the security perimeter, but readily accessible in order to display upon request at security checkpoints.
  •  • If you lose your badge, immediately notify Annual Meetings staff.
  •  • Do not leave laptops, mobile phones, or other personal items unattended.
  •  • Avoid areas where crowds are congregating. If your entry into the buildings is impeded by demonstrators, seek assistance from security or Police.
  •  • Accept, without comment, printed materials offered by demonstrators; do not engage in conversations or debates.
  •  • Obey the instructions of police and security officers at all times

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SERVICES

Information Desks

Information Desks with bi-lingual staff will be available, where staff will provide information about the hospitality program, transportation services, and restaurants, along with information regarding the buildings and venues. Lost and Found can also be found in these stands.

Banking Services

Limited banking services, including cashing of travelers checks and foreign exchange, will be available throughout the Annual Meetings venues. These services may also available at some hotels.

Business Centers

Business Centers will be available from Monday, October 8, through Sunday, October 14, with lounge seating and facilities to print, copy, or scan. Business Center staff will be available to help attendees with any inquiries. They will be located in the Westin Resort Nusa Dua, the Bali International Convention Center and the Bali Nusa Dua Convention Center.

Business Center Conference Rooms:

There will be 53 Business Center Conference Rooms that can be reserved in 30-minute blocks of up to 2 hours, and an additional 8 SI-equipped Business Center Conference Rooms. Reservations for Business Center Conference Rooms will open on September 4. 

For additional information:

For inquiries about Business Center Operations, please contact EBC@imf.org, 202-623-0678, or ambusinesscenters@worldbank.org, 202-522-8299.

IMF Connect

A booth with experts will be available to address issues with access and other questions about IMF Connect during the week of the meetings. The exact location of the booth will be available by September 2018. For questions about IMF Connect please contact imfconnect@imf.org

Food & Beverage

Outlets offering diverse and reasonably priced food options will be arranged throughout the meetings venues. There will be coffee bistros in each building, and cafeterias and restaurants located throughout the campus. 

Medical

No vaccinations are required to enter Indonesia. However, participants coming from or through areas infected with yellow fever should consult their local authorities regarding applicable vaccination requirements. Information about vaccines that may be advised (though not required) can be found online.

A primary Medical Center will be provided to offer free services. Staff and facilities will also be on hand for rapid response and medical emergencies. The World Bank Group, IMF, or the Government of Indonesia will not cover the cost of any medical expenses incurred by participants attending the Meetings. 

Use this link for additional information on Health Services

Publications

Publications tables with materials from WBG/IMF print media partners, external publishers, as well as other publications relevant to the Meetings, will be available. A selection of complimentary WBG/IMF publications and materials for purchase will also be on display.​

Wi-Fi Access

Complimentary Wi-Fi Access will be available in all venues during the week of the Annual Meetings. The Wi-Fi passcode will be posted throughout the meetings venues.  

Mobile Services

There will be a mobile services counter in the Westin lobby. It will offer:

  • • Cellphones
  • • SIM Cards
  • • Batteries
  • • Adapters

       

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TRANSPORTATION

Airport Arrival and Transfers

Starting October 5, 2018, designated lanes for participants arriving at Ngurah Rai International Airport (DPS) in Denpasar, Bali, will be available at both Immigration and Custom areas.

After participants have cleared baggage claim and Customs, they should proceed to the Annual Meetings information counter where they will be directed to the hotel shuttle busses. Shuttle busses will operate every 30 minutes on a 24-hour basis between October 5 to 15, 2018 (Arrival shuttle busses will operate from October 5 to 12, 2018; Departure shuttle busses will operate from October 12 to 15, 2018).

Depending on traffic and the time of your flight, transport time from Ngurah Rai International Airport to Bali hotels is approximately 35-65 minutes.

Participants will be requested to show an Annual Meetings Registration Confirmation Letter, along with a national passport, United Nations Laissez Passer, or other means of photographic identification to board the shuttle buses to the official hotels.

Airport Map

Ngurah Rai International Airport (DPS) in Denpasar, Bali

Transportation from the Airport

 • Upon landing, please proceed to the Annual Meetings Attendees hospitality counter located in the arrivals area. Participants will be provided a color-coded sticker that will facilitate access to dedicated lanes for passport control and customs. The color-coded sticker will also correspond to the color of the appropriate hotel shuttle.

 • Free shuttle service will be provided from Ngurah Rai International Airport to all official hotels. Shuttles start on October 5, 2018.

Use this link for a more detailed information on local transportation from the Ngurah Rai International Airport to all official hotels.

Transportation to the Airport

Official hotels will have a transportation counter where attendees can schedule their return shuttle.

Local Transportation

TAXI SERVICE AT ITDC

Taxi company that serve only from ITDC area to other destination.

KOWINU

Contact Person

Mr. Nyoman Sudarma

Phone number

+62 361 701621

TAXI SERVICE AT AIRPORT

Taxi company that serve only from airport to ITDC area or other destination.

NGURAH RAI

Please reach Transportation desk at international and domestic terminal Ngurah Rai International Airport to make an order.

TAXI SERVICE OUTSIDE ITDC

Use this taxi company from outside ITDC to reach ITDC area or other destination.

BLUEBIRD

Phone number

+62 361 -701111/8498008

Note : Please request taxi with Annual Meetings 2018 placard for airport taxi and outside ITDC taxi in order to able enter ITDC area.

CAR RENTAL SERVICE

GOLDEN BIRD

Contact Person

Mr. Nyoman Mertadi

Phone number

+62 361 701621

Email

spv.ops.bl@bluebird.com
mkt.gb.bali@bluebirdgroup.com

Website

www.bluebirdgroup.com

TRAC

Contact Person

Mr. Nyoman Wira, Mr. Christian Sinaga

Phone number

+62 821 2040 1684

Email

nyoman.wira@trac.astra.co.id
christian sinaga@trac.astra.co.id

Website

www.trac.astra.co.id

Note :  Please request a placard from the Indonesian Planning Team to enter ITDC area during the Meetings. For further information visit www.am2018bali.go.id section Activity/Useful Information/Vehicle Placard

Campus Transportation:

OFFICIAL HOTELS – ANNUAL MEETINGS CAMPUS – OFFICIAL HOTELS

Shuttle bus will stop at bus shelter between BNDCC and Nusa Dua Beach Hotel. You will need to show your Annual Meetings badge to board the buses.

ANNUAL MEETINGS CAMPUS SHUTTLE

Dates of operation

6-11 October and 14 October 2018

Bus Schedule 

07.00 – 21.00

Frequency

every 30 minutes

Special service 12 October 2018

 

Dates of operation

12 October 2018

Bus Schedule 

06.00-21.00

Frequency

every 15 minutes starting from 06.00-08.30

 

every 30 minutes starting from 08.30- 21.00

IMPORTANT INFORMATION

During the Annual Meetings the access to the campus area will be restricted (October 6th until October 14th, 2018).

OFFICIAL HOTEL – CAMPUS SHUTTLE BUS TIME TABLE

CIRCULATORS AT THE ANNUAL MEETINGS

1.  EXPRESS SHUTTLE

Dates of operation                        : 8-11 & 13-14 October 2018

Bus Schedule                 : 07.00 – 21.00

Frequency                                      : every 5 minutes

Campus Circulator stops at BNDCC1 (at Jimbaran Lobby) – WESTIN (at Westin Hotel Lobby)

During Plenary at 12th October Express Shuttle are not available.

2.  CIRCULATOR CAMPUS

Dates of operation                        : 6-14 October 2018

Bus Schedule                  : 07.00 – 21.00

Frequency                                      : every 15 minutes

Campus Circulator stops at LAGUNA – BUS SHELTER – NUSA DUA BEACH HOTEL

3.  LAGOON CIRCULATOR

Dates of operation                        : 8-14 October 2018

Bus Schedule                  : 07.00 – 21.00

Frequency                                      : every 15 minutes

This Lagoon Circulator is provided for those who are using non-official transportation. Circulator will operate from Lagoon to Bus Shelter (secondary road) at ITDC area.

NON OFFICIAL HOTEL SHUTTLE BUS

For participants staying in non-official hotels outside the Nusa Dua area, special  ”drop off / pick up zones” and shuttle buses will be provided to transport the delegates from the following areas to Lagoon.             

  1. Discovery Kartika Plaza Hotel
  2. DFS Mall Bali Galeria
  3. Prama Sanur Beach Hotel
  4. Grand Inna Bali Beach Hotel

Delegates and Staff

Click here for more information.

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HOTELS

The IMF and WBG have made provisions for hotel accommodations at several hotels throughout the Bali Nusa Dua area for the Annual Meetings. Rooms have been blocked for official participants and will be made available on a first-come, first serve basis upon successful completion of registration. Click here to view the Hotel Map; information about reservation procedures can be found here. Information regarding available hotels will be provided as part of the registration confirmation. Please note that confirmed registration for the Annual Meetings is not a guarantee of hotel accommodations in the participant hotel block.

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TRAVEL

Trip Preparation

Please refer to the Host Government website for information and resources when planning your trip. Below is some general information about Bali:

Weather: Indonesia’s climate is almost entirely tropical, and the average temperature in most regions is between 20˚-36˚C (68˚-97˚ F), depending on the region’s altitude. The dry season in Bali typically falls between April and October. 

Electricity: Electric power supply is 220 volts in all regions (110-volt electronic equipment will need a converter and an adaptor). Sockets fit two pin, rounded-tip plugs (Type C, E, and F). It is recommended to travel with an adaptor.

Currency: The Indonesian currency is Indonesia Rupiah (IDR), and the daily exchange rate can be found online.  It is recommended to exchange money at commercial banks or registered money changers. Credit cards are widely accepted in hotels, restaurants, and most shops/vendors. Most ATMs will take non-Indonesian cards, although out-of-network fees will apply. Most ATMs dispense Rupiah only, in either Rp 50,000 and 100,000 notes.  

What to Wear?

it is recommended that the dress code for the Annual Meetings in Bali for men is “business attire (with ties optional), and/or long-sleeve batik shirts”, and for women is “business attire and/or batik blazer/shawl”. We believe that this strikes the right balance between the weather conditions in Bali in October and the business nature of our meetings.

Please note the following additional points:

  • For all participants, casual/lounge attire (including shorts, flip-flops, t-shirts, and jeans) for attending business meetings/events is not permitted.
  • In view of the local traditions and customs, only long-sleeve batik wear is suitable for business meetings/events. There will be shops on the meeting site that will offer a wide variety of batik for purchase.

We would particularly encourage participants to wear batik for the following business meetings/events: IMFC restricted Breakfast, IMF Governors photo, and IMFC Plenary, on Saturday, October 13.

Helpful Phrases

English

Bahasa

Hi/Hello

Halo

Goodbye

Selamat tinggal

How are you?

Apa kabar?

I’m good/well

Baik [response to How are you?]

See you again!

Sampai Jumpa!

Delicious

Enak

Good/beautiful

Bagus [to comment on scenery or quality of service]

Very good/amazing

Sangat bagus

Excellent

Sempurna

please help

Tolong saya

How much is it?

Harga berapa? [asking for the price of goods/services]

Thank you

Terima kasih

Good morning

Selamat pagi

Good evening

Selamat malam

Good afternoon

Selamat sore

Insurance

Participants are strongly advised to arrange for their own insurance for individual travel, medical care and personal effects while attending the Meetings. Participants at the 2018 Annual Meetings are not covered for insurance purposes by the World Bank Group, IMF, or the Government of Indonesia, nor will these institutions accept responsibility for costs related to re-booking travel, personal injuries, loss or damage to participants’ personal properties.

Tourism

The host Government has provided information regarding local tourism packages for participants who may wish to explore Bali or further afield. Information on the Tourism program is available on the Host Government website.

Outside the Campus

Every corner of Bali is unforgettable and the warm and welcoming atmosphere will follow you everywhere. Here's a link with information of how you can explore Bali in just couple of hours outside the campus!

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CONTACTS

Emergency Contacts

Emergency: 202-623-9911 (IMF) /
202-458-8888 (WBG)

Medical Services: 202-458-0822